Some slow-moving companies and government organizations may refuse to receive documents through email, forcing you to fax them. If you must send a fax, you can do it for free from your computer.
The majority of people nowadays ignore faxes, believing it’s time-consuming and inconvenient. However, they do not understand that technology has allowed us to send and receive faxes through our printers without purchasing a fax machine.
Furthermore, many young people are unaware of how this works, and others refuse to use them until they are compelled to do so.
Fortunately, several simpler and more convenient ways to send and receive faxes don’t include visiting a fax machine or purchasing another device for your home or workplace. Especially when you already have a variety of devices at your hand for faxing documents.
However, if you have a landline phone connection, you may find a printer that can do faxing functions. So, what exactly do you require, and how are you able to achieve that?
Is Your Printer Capable Of To Faxes?
Faxing is available on many multifunction printers. Some people may be able to add it later. There are three methods to determine whether your printer can able to faxes.
- If a printer has a “fax” button on it, that’s the easiest way to know if it can send and receive faxes. Copy/scan and, in some instances, “fax” is available on most printers with scanners.
- The second method to know is if the printer has a phone jack (or two). A telephone jack allows you to connect your printer to a phone line.
- The third method is to examine the product details. Many business multifunction printers come with a fax kit installed to provide the machine’s fax capabilities. See whether a fax kit may be added to your multifunction printer by contacting your local office equipment supplier.
How Do You Fax From A Printer That Has A Fax Function?
You may send faxes from your printer using one of two techniques. They are as follows:
- Making use of the printer’s document feeder
- Making use of a print driver
Let us go through these approaches in-depth.
How To Use A Print Driver To Send A Fax
To send a fax using your print driver, follow the regular printing procedure with some modifications. If your print driver includes a fax option, this will be simple. You also need to have an internet connection on your PC.
Here are the steps you’ll need to take.
- Step 1: Start by ensuring that you connect your printer with telephone lines and computer.
- Step 2: Install your computer with a printer driver by utilizing the printer’s CD or downloading its driver online.
- Step 3: Open your faxed document now. Go to the File option, choose a print command over there, or press Ctrl+P on your keyboard.
- Step 4: In the Print menu, select fax as the printer driver.
- Step 5: Enter the fax number of the recipient in the field given. After the information has been completed, click ‘Send.’
How To Use The Printer’s Document Feeder To Send A Fax
The steps outlined below will teach you how to send a fax using your printer’s document feeder.
- Step 1: Select the Fax option. You may use your printer in the same manner that you would use a fax machine.
- Step 2: Place the document to be faxed into the document feeder.
- Step 3: Enter your recipient’s phone number and hit the “Send” button.
- Step 4: The fax is sent as soon as the connection with the recipient’s fax machine is established.
- Step 5: Once the fax has been sent, your printer will print a confirmation page with the fax’s data. The number of pages, date, and time sent are all included in the information.
- Step 6: The printer is programmed to call the receiver’s fax machine to send your fax. You will receive confirmation after the fax is delivered. The printer may also print a confirmation page.
Is It Possible To Receive Faxes On Your Printer?
Yes, your printer can receive faxes. It is because fax is a two-way communication system. Printers have built-in fax receivers.
In most situations, your printer will receive and print faxes automatically. The only problem will be if you don’t have any paper or ink. You do not lose your fax; instead, your machine saves it and prints it when it replaces paper or ink.
A fax may be sent to some fax machines and sent an email with a copy of it. This functionality is usually seen on devices at the corporate level.
Sending a fax is not as difficult as some people may believe. You can send a fax and receive one without any problems if you meet the prerequisites outlined above. Due to technological advancement, you need no particular fax machine to help with your occasional fax requirements at your house or in your business. There is undoubtedly plenty of a printer with fax capability. However, It isn’t the only choice.